Tabula Rosa Systems Blog For 8/4/2015 - Netiquette IQ Blog Of 8/4/2015 - Email Can Be Indefinitely Recoverable With Office 365

Email can be indefinitely recoverable with Office 365 ·         By Kurt Mackie ·         Feb 23, 2015 gcn.com Ever hear from users who cleaned out their email only to discover later they’ve deleted something important? Not to worry. IT managers will soon have the option to make email and calendar items recoverable, no matter when they were deleted.  Currently Outlook 365 administrators can recover emails 30 days after they get deleted by an end user. After that time, the email becomes unrecoverable.  Microsoft’s new policy makes email in the Deleted Items folder accessible indefinitely, or for as long as determined by the email administrator. If an end user takes the effort to empty the Deleted Items folder, though, those items will still be unrecoverable, Redmond clarified. This policy change will arrive "over the next month" as an update for Office 365 subscribers, according to the company's announcement. Microsoft will write over the current default Messaging Records Management (MRM) policy for Office 365 account holders to reflect the new policy. Organizations retaining a "Default MRM Policy" setting will get the new policy change. However, if organizations don’t want it, they can rename the setting and create a custom policy, specifying the email retention time period that's wanted from a drop-down list. Modifications to the Default MRM Policy can be performed by using the Exchange Admin Console or PowerShell. Microsoft describes the shell path to modify the policy setting as follows: "Office 365 Admin > Exchange admin center > compliance management > retention policies." IT pros can then access the Default MRM Policy and modify it. If an organization already has a custom MRM policy, the change Microsoft plans to push down in a month won't affect it, as long as it has been renamed from the "Default MRM Policy" name, according to Microsoft. The policy change will only affect the "Deleted Items" folder. It won't affect the "Recoverable Items" folder, Microsoft's announcement clarified. Both primary and archive mailboxes will be affected by the new policy change. The "Litigation Hold" and "In-Place Hold" spaces won't be affected. Microsoft's announcement didn't explain why the policy change was being made. However, Microsoft MVP Tony Redmond, in an article at Windows IT Pro, said that deleted emails that pass beyond the 30-day retention period currently become unrecoverable in Microsoft's Office 365 service under the current policy, and possibly that circumstance may have led to some customer complaints. Redmond noted some scenarios where organizations may want to alter the Default MRM Policy to avoid Microsoft's new policy change. Some organizations may find the permanent retention of deleted emails to be problematic from a compliance perspective. Possibly, offline storage .OST performance could be affected if deleted emails pile up, he suggested, especially when using older Outlook clients.

For a great email parody, view the following link:

https://www.youtube.com/watch?v=HTgYHHKs0Zw&__scoop_post=bcaa0440-2548-11e5-c1bd-90b11c3d2b20&__scoop_topic=2455618



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In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” will be published soon follow by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

 www.amazon.com/author/paulbabicki

 If you would like to listen to experts in all aspects of Netiquette and communication, try my radio show on BlogtalkRadio  Additionally, I provide content for an online newsletter via paper.li. I have also established Netiquette discussion groups with Linkedin and Yahoo.  I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. Further, I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and have been a contributor to numerous blogs and publications. 

Lastly, I am the founder and president of Tabula Rosa Systems, a company that provides “best of breed” products for network, security and system management and services. Tabula Rosa has a new blog and Twitter site which offers great IT product information for virtually anyone.

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