Sunday, November 1, 2015

Tabula Rosa Systems Blog of 11/1/15 - Keeping Desktop and Laptop Data in Sync when Traveling

 Happy Halloween
Keeping Desktop and Laptop Data in Sync when Traveling

Stephen W Thomas September 14, 2015

I have been traveling for work between 25 and 50 weeks a year for almost 15 years now.  On every trip, I carry my trusty laptop.  I am on laptop number 8 now as I get them replaced frequently.  In the weeks that I am not working onsite at a client, I work at home.  While I have a powerful laptop, when working at home I enjoy working on my supercharged, duel monitor desktop.
This can cause data synchronization issues between my laptop and desktop.   Luckily technology has improved greatly over the years to provide several options to solve this problem.  Lets take a deeper look into the two ways I overcome laptop and desktop synchronization issues.
Option 1: Cloud-based Synchronization
Cloud-based shared storage is the “it” thing these days.  Services like Dropbox, Google Drive, Box, and Microsoft OneDrive (just to name a few) are springing up all over the place.  They offer much more than just cloud storage, but really a whole cloud-based content management system with the ability for team collaboration with user’s permissions, direct download links, sharing large files that could not be sent via email, and more.
I use Dropbox for syncing smaller, more frequently used files like to-do lists.  I also use Dropbox for sharing files with Pluralsight, the training company I contract with to produce online training courses like “Traveling and Loyalty Programs Best Practices“.  With Dropbox, sharing large files with my editor is as easy as drag and drop into my Dropbox windows folder.
Automatic real-time synchronization when systems are online
Simple and easy to use
Ability to easily share large files with others
User and permission management tools
Data is stored in the cloud
Speed dependent on the internet connection
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In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” has just been published and will be followed by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:

In addition to this blog, I maintain a radio show on BlogtalkRadio  and an online newsletter via have established Netiquette discussion groups with Linkedin and  Yahoo I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ and  PSG of Mercer County, NJ.

I am the president of Tabula Rosa Systems, a “best of breed” reseller of products for communications, email, network management software, security products and professional services.  Also, I am the president of Netiquette IQ. We are currently developing an email IQ rating system, Netiquette IQ, which promotes the fundamentals outlined in my book.

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