www.amazon.com/author/paulbabicki
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10 Tips on How to Write a Professional Email
From thoughtco.com
Updated May 02, 2017
Despite the popularity of texting
and social media, email remains the most common form of
written communication in the business world—and the most commonly
abused. Too often email messages snap, growl, and bark—as if being concise meant that you had to sound bossy.
Not so.
Consider this email message recently
sent to all staff members on a large university campus:
It is time to renew your faculty/staff parking decals. New
decals are required by Nov. 1. Parking Rules and Regulations require that all
vehicles driven on campus must display the current decal.
Slapping a "Hi!" in front
of this message doesn't solve the problem. It only adds a false air of
chumminess.
Instead, consider how much nicer and
shorter--and probably more effective—the email would be if we simply added a
"please" and addressed the reader directly:
Please renew your faculty/staff parking decals by November
1.
Of course, if the author of the
email had truly been keeping his readers in mind, he might have included
another useful tidbit: a clue as to how and where to renew the decals.
Ten
Quick Tips for Writing a Professional Email
Always fill in
the subject line with a topic that means something to your reader. Not
"Decals" or "Important!" but "Deadline for New Parking
Decals."
Put your main
point in the opening sentence. Most readers won't stick around for a surprise
ending.
Never begin a
message with a vague "This"—as in "This needs to be done by 5:00."
Always specify what you're writing about.
Don't use ALL CAPITALS (no shouting!), or all lower-case letters either (unless you're
the poet e. e. cummings).
As a general
rule, PLZ avoid textspeak (abbreviations and acronyms): you may be ROFLOL
(rolling on the floor laughing out loud), but your reader may be left wondering
WUWT (what's up with that).
Be brief and polite. If your ====================================================================Good Netiquette And A Green Internet To All!
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In addition to this blog, Netiquette IQ has a website with great assets which are being added to on a regular basis. I have authored the premiere book on Netiquette, “Netiquette IQ - A Comprehensive Guide to Improve, Enhance and Add Power to Your Email". My new book, “You’re Hired! Super Charge Your Email Skills in 60 Minutes. . . And Get That Job!” has just been published and will be followed by a trilogy of books on Netiquette for young people. You can view my profile, reviews of the book and content excerpts at:
www.amazon.com/author/paulbabicki
Anyone who would like to review the book and have it posted on my blog or website, please contact me paul@netiquetteiq.com.
In addition to this blog, I maintain a radio show on BlogtalkRadio and an online newsletter via paper.li.I have established Netiquette discussion groups with Linkedin and Yahoo. I am also a member of the International Business Etiquette and Protocol Group and Minding Manners among others. I regularly consult for the Gerson Lehrman Group, a worldwide network of subject matter experts and I have been contributing to the blogs Everything Email and emailmonday . My work has appeared in numerous publications and I have presented to groups such as The Breakfast Club of NJ and PSG of Mercer County, NJ.
Additionally, I am the president of Tabula Rosa Systems,
a “best of breed” reseller of products for communications, email,
network management software, security products and professional
services. Also, I am the president of Netiquette IQ. We are currently developing an email IQ rating system, Netiquette IQ, which promotes the fundamentals outlined in my book.
Over the past twenty-five years, I have enjoyed a dynamic and successful career and have attained an extensive background in IT and electronic communications by selling and marketing within the information technology marketplace.
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